Collecting fax numbers from business cards is a classic way to build a targeted, permission-friendly fax list—especially after networking events or meetings. Here’s how to do it effectively and ethically:
1. Organize and Digitize Quickly
Scan or photograph business cards soon fax lists after collecting them.
Use apps like CamCard, Microsoft Lens, or Evernote to extract and store contact info digitally.
2. Verify Fax Numbers
Double-check the fax number format—some business cards might list phone numbers but not fax.
Call or send a polite test fax if unsure to confirm the fax line is active.
3. Obtain Permission
When possible, ask contacts if they’re okay receiving fax communications from you.
Include this consent during follow-up calls or emails.
4. Record Context & Notes
Note where and when you got the card (event name, date).
Record any relevant info about the contact’s business or interests for personalized messaging.
5. Segment Your List
Group contacts by industry, job role, or event source.
Tailor your fax offers based on segmentation to boost relevance.
6. Keep Your List Updated
Periodically review and update contact info.
Remove those who opt out or whose numbers are no longer valid.
7. Respect Legal Compliance
Even if you have a business card, ensure you follow TCPA rules and other fax marketing laws.
Always include opt-out info on every fax you send.
Bottom line:
Business cards are a goldmine for building high-quality fax lists if you handle them with care, verify contacts, and respect permissions.
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