1. Define Your Target Audience
Use LinkedIn’s filters to narrow down by:
Industry (e.g., real estate, legal, healthcare)
Company size
Location (local, regional, national)
Job title (decision-makers like managers, owners, directors)
2. Collect Business Information
Visit company LinkedIn pages to fax lists find official websites or contact info.
Check company websites or LinkedIn “About” sections for fax numbers.
Many businesses list fax numbers on their websites or LinkedIn contact info.
3. Leverage LinkedIn Sales Navigator (Optional)
Use Sales Navigator for advanced search filters and saving leads.
Export lead lists (with permission) to organize contacts.
4. Use LinkedIn Messaging to Request Fax Numbers
Connect with prospects professionally.
Politely ask for their fax number if relevant, explaining your purpose.
This helps build consent and ensures data quality.
5. Cross-Verify Contact Information
Validate fax numbers found with verification tools.
Ensure numbers are current and active before adding to your list.
6. Respect Privacy and Compliance
Don’t scrape or harvest data without consent—LinkedIn terms prohibit unauthorized data extraction.
Always ask permission before adding contacts to fax campaigns.
Include opt-out options in your communications.
7. Organize Your List
Use a spreadsheet or CRM to manage contacts with fields like:
Name
Company
Fax Number
Industry
Source (LinkedIn, website, etc.)
Tips for Success
Personalize outreach messages for better response.
Combine LinkedIn data with other sources to enrich your fax list.
Regularly update and clean your list.
Want help creating LinkedIn outreach scripts or organizing your contacts into a fax-ready list?
You said:
Fax List Trends in 2025 – What’s New?
ChatGPT said:
Great question! While fax might seem “old school,” it’s surprisingly alive in 2025—especially in certain industries. Here are the latest trends shaping fax list usage this year:
Fax List Trends in 2025 – What’s New?
1. Hyper-Segmented Fax Lists
Businesses are ditching bulk-blast faxes and embracing micro-targeted campaigns.
Lists are now segmented by:
Industry (e.g., dental offices, law firms)
Region or zip code
Company size
Buyer behavior or past response
2. AI-Driven List Building & Cleaning
AI tools are being used to:
Automatically scrape, verify, and segment fax data
Identify invalid or inactive numbers
Predict which businesses are more likely to respond
3. Fax + CRM Integration
Fax outreach is now often linked directly to CRMs like HubSpot, Salesforce, or Zoho.
Marketers are triggering faxes as part of multichannel campaigns (e.g., after a cold email or sales call).
4. Permission-Based Lists Matter More
Due to rising compliance pressure (especially from updates to the TCPA and international fax laws), verified opt-ins or established business relationships (EBR) are critical.
Purchased “cold” lists without consent are becoming riskier and less effective.
5. Fax in Regulated Industries
Growth is strongest in industries where fax is still standard:
Healthcare (HIPAA-compliant)
Legal services
Real estate
Government and education
These sectors are investing more in secure fax campaigns with clean, verified lists.
6. Interactive & Trackable Faxes
More faxes include:
QR codes for mobile engagement
Custom tracking numbers or URLs to measure response
Short links and SMS call-to-actions
7. Eco-Friendly + eFax Shift
Many businesses are switching to digital fax services (eFax, SRFax, etc.).
This is shaping how fax campaigns are formatted—optimized for digital readability as much as printed versions.
8. Cross-Channel List Usage
Fax lists are being repurposed across other channels, such as:
Cold calling
Email follow-ups
Direct mail
Businesses are using fax data as a jumping-off point for broader campaigns.
Quick Stats (2025 Estimates)
35% of B2B marketers still use fax in regulated industries.
60% of successful fax campaigns now rely on opt-in or permission-based lists.
Companies using segmented fax lists see up to 40% higher response rates.